Associate Administrative Officer @International Civil Aviation Organization (ICAO)

The United Nations, through the International Civil Aviation Organization (ICAO), has announced a new opportunity for early‑career professionals seeking to advance their administrative and management expertise within a global aviation governance environment. The Associate Administrative Officer (P2) role, based in Montreal, supports the Air Transport Bureau (ATB) in delivering ICAO’s strategic goals and strengthening administrative efficiency across the organization.

 

Deadline: 25 June 2026

About the Air Transport Bureau (ATB)

The Air Transport Bureau is central to ICAO’s mission of ensuring safe, secure, environmentally sustainable, and economically viable global aviation. It supports ICAO’s strategic goals, including:

1. Every Flight Is Safe and Secure
2. Aviation Is Environmentally Sustainable
3. Aviation Delivers Seamless, Accessible, and Reliable Mobility for All
4. Economic Development of Air Transport Ensures Prosperity and Societal Well‑Being
5. No Country Left Behind

The Bureau provides expert assistance to multiple ICAO governing bodies, committees, and working groups, including:

• Assembly
• Council
• Air Transport Committee (ATC)
• Aviation Security Committee (ASC)
• Ad Hoc Cybersecurity Coordination Committee (AHCCC)
• Committee on Aviation Environmental Protection (CAEP)
• Climate and Environment Committee (CEC)
• Committee on Joint Support of Air Navigation Services (JSC)

It also supports specialized conferences, divisional meetings, and technical panels.

Key Functional Areas of the Bureau

The ATB is responsible for:

• Developing and updating Standards and Recommended Practices (SARPs) in Annexes 9, 16, and 17
• Formulating air transport policies and guidance
• Supporting States in implementing CO₂ emissions reduction action plans
• Managing the ICAO Traveller Identification Programme (TRIP) Strategy
• Implementing the ICAO Global Aviation Security Plan (GASeP)
• Conducting the Universal Security Audit Programme (USAP)
• Maintaining global aviation data, statistics, and forecasts
• Coordinating with UN bodies, international organizations, and regional aviation entities

Role Overview: Associate Administrative Officer (P2)

The Associate Administrative Officer plays a pivotal role in strengthening HR, administrative, and operational functions within the ATB. The position supports the development of a customer‑service‑oriented HR culture that emphasizes innovation, proactivity, and continuous improvement.

Core Responsibilities Include:

1. Human Resources Management

• Implement HR policies and procedures
• Support staff administration and workforce planning
• Facilitate recruitment and talent development
• Promote inclusion, diversity, and gender equality across the Bureau

2. Administrative Oversight

• Manage office allocation and administrative workflows
• Oversee financial budgets for the Bureau
• Supervise and coach General Service staff
• Conduct performance evaluations and assign priorities

3. Operational Coordination

• Provide administrative support to all ATB sections
• Collaborate with Deputy Directors, Chiefs, and officers
• Liaise with other ICAO Bureaux and Regional Offices
• Ensure smooth coordination with UN bodies and external aviation organizations

Reporting Structure

The incumbent reports directly to the Director of the Air Transport Bureau (D/ATB) and works independently to support all ATB entities. The role requires strong organizational, communication, and leadership skills to manage diverse administrative functions.

Why This Role Matters

This position is essential for ensuring that ICAO’s administrative and HR systems operate efficiently, enabling the Bureau to deliver on its global aviation mandates. The Associate Administrative Officer contributes to:

• Strengthening organizational performance
• Enhancing workforce capability
• Supporting global aviation safety, security, and sustainability initiatives

Application Deadline

25 June 2026