IDC Is Hiring a Records Administrative Officer in Gauteng @Unknown

Records Administrative Officer Vacancy at IDC

The Industrial Development Corporation (IDC) is inviting applications from suitably qualified candidates for the position of Records Administrative Officer.

Job Title: Records Administrative Officer
Job Location: Gauteng, South Africa
Company: Industrial Development Corporation (IDC)
Job Grade: A Band
Job Number: IDC00775
Contract: Permanent
Closing Date: 22 July 2026
Application: Apply Online (Link provided below)

This permanent opportunity is based in Gauteng and offers experienced records administration professionals the chance to contribute to effective information and records management within one of South Africa’s leading development finance institutions.

The successful candidate will play an important role in managing the organisation’s records throughout their lifecycle, ensuring that information is properly classified, securely stored, easily retrievable, and managed in accordance with approved records management policies and legislative requirements.

In line with its Employment Equity Plan, the IDC is committed to equality, diversity and employment equity. Preference may be given to candidates from underrepresented designated groups where applicable.

About the Role

The Records Administrative Officer will be responsible for supporting the day-to-day administration of organisational records across both physical and electronic formats.

The position ensures compliance with records management standards while improving operational efficiency and supporting informed decision-making across the organisation.

The role also contributes to information management initiatives that strengthen governance, compliance and effective recordkeeping practices.

Key Responsibilities

The successful candidate will be expected to:

• Support the implementation of records and information management disciplines across the organisation.
• Assist with records classification, quality management, metadata management and records retention processes.
• Compile inventories of records received in paper, electronic and other formats.

• Classify, index and store records according to the approved File Plan and Records Procedure Manual.
• Maintain accurate records within the electronic records management system.
• Assist with the appraisal, retention and disposal of records.

• Support the implementation and maintenance of approved file plans.
• Scan and upload physical records into the electronic records management system using accurate metadata.
• Conduct routine inspections of physical client correspondence files.

• Maintain updated records of all new client correspondence received.
• Respond to internal requests for retrieval of records.
• Participate in departmental records management projects and continuous improvement initiatives.

Minimum Qualifications

Applicants should possess:

• Matric (Grade 12).
• A relevant post-matric administrative qualification (Diploma).
• Between 2 and 5 years of relevant experience within a records management environment.

Required Knowledge and Technical Skills

Candidates should demonstrate:

• Strong knowledge of SharePoint and SAP.
• Proficiency in:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Teams
• Knowledge of an Electronic Document and Records Management (EDRM) system will be an added advantage.

Required Competencies

The ideal candidate should have:

• Excellent administrative and organisational skills.
• Strong planning and prioritisation abilities.
• High attention to detail.
• Ability to work independently and collaboratively.

• Strong interpersonal and communication skills.
• Ability to perform effectively under pressure.
• Professional integrity and ethical conduct.
• Commitment to confidentiality.
• Determination, persistence and a results-oriented approach.

Why Join IDC?

Working at the Industrial Development Corporation provides an opportunity to contribute to an organisation that supports South Africa’s economic development through responsible financing and sound governance.

Employees work within a professional environment that values compliance, operational excellence, diversity and continuous improvement.

Employment Equity

IDC is committed to promoting equality, diversity and employment equity. Recruitment will be conducted in accordance with the organisation’s Employment Equity Plan, and preference may be given to candidates from underrepresented designated groups where appropriate.

How to Apply

Interested candidates should submit their online application before the closing date.

Apply Here: VIEW MORE DETAILS/ APPLY HERE

Important Information

• Employer: Industrial Development Corporation (IDC)
• Position: Records Administrative Officer
• Location: Gauteng, South Africa
• Contract Type: Permanent
• Closing Date: 22 July 2026

Applicants are encouraged to submit their applications well before the closing date, as late applications may not be considered.