Facilities and Office Administration Assistant at Oxfam in Nairobi, Kenya: Apply for This Full-Time Administrative Opportunity @Oxfam in Nairobi, Kenya: Apply for This Full-Time Administrative Opportunity

Looking to build or advance your career in administration, office management, and facilities support within the international development sector? Oxfam is recruiting a Facilities and Office Administration Assistant to join its team in Nairobi, Kenya. This full-time temporary opportunity is ideal for professionals who enjoy delivering excellent customer service, coordinating office operations, and ensuring a professional workplace environment.

Working at Oxfam offers the opportunity to contribute to one of the world’s leading humanitarian and development organizations while supporting teams that are tackling poverty, inequality, humanitarian crises, and climate injustice across the globe.

Applications are currently open, but the vacancy will close in approximately five days, so interested candidates are encouraged to apply as soon as possible.

About Oxfam

Oxfam is a global movement working to end poverty and injustice. Operating in more than 90 countries through local partners and affiliates, Oxfam combines humanitarian response, long-term development, advocacy, and campaigning to create lasting change.

The organization responds to emergencies by providing life-saving assistance while also supporting communities in rebuilding their lives. Beyond emergency relief, Oxfam advocates for:

• Economic justice
• Gender equality
• Climate justice
• Accountable governance
• Sustainable development
• Human rights
• Inclusive growth

Its work is grounded in the belief that everyone deserves equal opportunities, dignity, and the ability to thrive.

Position Overview

Job Title: Facilities and Office Administration Assistant

Location: Nairobi, Kenya

Employment Type: Temporary

Working Hours: Full-Time

This role supports the smooth day-to-day functioning of Oxfam’s office by ensuring efficient reception services, administrative coordination, facilities management, and front office operations.

The successful candidate will be the first point of contact for visitors, staff, and external stakeholders, helping to maintain a welcoming, secure, and professional working environment.

The Purpose of the Role

The Facilities and Office Administration Assistant is responsible for delivering professional front-office and office administration services across the organization.

This position helps ensure that employees, visitors, consultants, suppliers, and partners experience efficient support whenever they interact with the office.

The role combines administrative coordination with facilities management responsibilities, making it ideal for someone who enjoys multitasking, organization, customer service, and office operations.

Key Responsibilities

The successful candidate will be expected to support several important operational functions.

Reception and Front Desk Management

Responsibilities include:

• Managing the reception area
• Welcoming visitors professionally
• Directing guests to appropriate offices or meeting rooms
• Maintaining a friendly and professional first impression
• Supporting visitors throughout their stay

As the face of the organization, the receptionist plays an important role in representing Oxfam’s values and professionalism.

Visitor Management

The Facilities and Office Administration Assistant will:

• Maintain visitor registers
• Record visitor information accurately
• Coordinate visitor access
• Ensure compliance with office security procedures
• Assist guests during arrival and departure

Telephone and Communication Management

The role also involves handling communications by:

• Answering incoming telephone calls
• Directing calls to relevant departments
• Responding to general enquiries
• Managing incoming correspondence
• Ensuring timely communication with staff and external stakeholders

Excellent communication skills will therefore be essential.

Office Administration Responsibilities

The successful applicant will help coordinate daily administrative operations across the office.

Responsibilities include:

• Managing meeting room bookings
• Coordinating meeting schedules
• Supporting office logistics
• Monitoring shared office spaces
• Ensuring administrative systems operate efficiently

These duties help maintain productivity and effective collaboration across teams.

Mail and Delivery Coordination

The role includes responsibility for:

• Receiving deliveries
• Coordinating courier services
• Managing incoming mail
• Organizing outgoing correspondence
• Ensuring parcels reach the correct recipients

Strong organizational skills and attention to detail are valuable for these tasks.

Supporting Office Facilities

Facilities support forms an important part of this position.

The successful candidate will help ensure:

• Office facilities remain functional
• Shared spaces are organized
• Reception areas remain presentable
• Meeting rooms are prepared
• Workplace resources are available when needed

A well-managed office environment enables staff to perform effectively.

Maintaining Office Security

Security responsibilities include:

• Maintaining visitor logs
• Monitoring access procedures
• Supporting reception security protocols
• Following organizational safety guidelines
• Assisting with secure office operations

These activities contribute to a safe working environment for employees and visitors.

Creating an Excellent Visitor Experience

One of the most important objectives of this role is ensuring that everyone interacting with Oxfam receives professional, respectful, and efficient service.

Whether welcoming international partners, local stakeholders, consultants, or job applicants, the Facilities and Office Administration Assistant helps shape positive experiences that reflect Oxfam’s organizational values.

Who Should Apply?

Although the vacancy summary does not list detailed qualification requirements, this opportunity would suit candidates with backgrounds in:

• Office administration
• Reception services
• Customer service
• Facilities management
• Administrative assistance
• Front office operations
• Executive support
• Office coordination

Candidates who demonstrate professionalism, excellent interpersonal skills, organization, and strong communication abilities are likely to be well suited for this role.

Skills That Will Be Valuable

Successful candidates often possess:

• Excellent communication skills
• Professional telephone etiquette
• Customer service experience
• Strong organizational abilities
• Time management skills
• Attention to detail
• Ability to multitask
• Computer literacy
• Microsoft Office proficiency
• Problem-solving skills
• Teamwork
• Confidentiality
• Professional presentation

Why Work at Oxfam?

Joining Oxfam provides the opportunity to work for an internationally respected humanitarian organization committed to creating lasting social change.

Employees become part of a collaborative environment where their work contributes to supporting humanitarian operations and development initiatives worldwide.

Beyond meaningful work, Oxfam offers several employee benefits designed to promote wellbeing and work-life balance.

These include:

• Flexible working arrangements
• Employee Assistance Programme (EAP)
• Employee wellbeing initiatives
• Supportive and inclusive workplace culture

A Career in International Development Administration

Administrative professionals play an essential role in ensuring humanitarian and development organizations function efficiently.

By managing front-office operations, facilities, and office administration, professionals in these roles enable technical teams to focus on delivering impactful programmes and services to communities around the world.

For individuals interested in building careers with international NGOs, this position offers valuable experience within a globally recognized organization.

Application Timeline

The vacancy was published recently and is scheduled to close in approximately five days. Interested applicants should prepare and submit their applications promptly to avoid missing the deadline.

Applicants are encouraged to review the full job description before applying and ensure that all required documents are submitted.

Final Thoughts

The Facilities and Office Administration Assistant position at Oxfam presents an excellent opportunity for administrative professionals seeking to work within the humanitarian and international development sector. Based in Nairobi, the role combines reception management, office administration, facilities coordination, and customer service, making it ideal for candidates who enjoy creating organized, welcoming, and efficient workplaces.

Working with Oxfam also provides the opportunity to contribute to an organization committed to fighting poverty, inequality, climate injustice, and humanitarian crises while gaining valuable experience in a globally respected institution.

Apply as soon as possible, as applications close in approximately five days.

APPLY HERE

For more opportunities such as these please follow us on Facebook, Instagram, Twitter, LinkedIn and WPChannel

Disclaimer: Global South Opportunities (GSO) does not take ownership or credit for the opportunities shared on this platform. All opportunities are sourced from official announcements and external sources for informational purposes only. Applicants are encouraged to verify all details, deadlines, and eligibility requirements from the official source before applying. Opportunities may be updated or changed by the providing organisations.

JOIN GSO WHATSAPP CHANNEL NOW