Doc Society Job Summary

Job Title: Grants Coordinator
Job Location: Remote (with preference for candidates able to commute to London or New York City)
Closing Date: 9 June 2026, 5:00 PM BST
Contract: Full-Time

Job Summary

Supporting independent documentary filmmaking, acting as the first contact for filmmakers and storytellers, ensuring administrative processes run smoothly, and providing comprehensive support to grantees across the Climate and Democracy Story Units.

About Doc Society

Founded in 2005, Doc Society is a non-profit organization dedicated to unleashing the transformative power of documentary film.

With offices in London and New York, the organization works globally with inspiring independent filmmakers, fostering diversity, inclusion, and social justice.

Main Purpose of the Role

The Grants Coordinator will assist in managing day-to-day operations of grantee programmes within the Climate and Democracy Story Units.

The role involves administrative oversight, stakeholder communication, and supporting the delivery of impactful documentary projects.

Key Responsibilities

Handle filmmaker and grantee inquiries via email and outreach
Manage administrative processes, including contracting and securing project deliverables
Collaborate with Fund Officers to track production, distribution, and evaluation updates
Oversee online application systems, ensuring accuracy and efficiency during grant cycles

Prepare data for partner communications and annual reports
Coordinate grantee announcements and Fund communications with the Engagement Manager
Maintain up-to-date content on CSU & DSU webpages in collaboration with colleagues
Provide support to additional programmes within the Climate and Democracy Story Units as needed

Terms and Conditions

Optional office work in London or New York (UK or US work authorization required)
28 days annual leave including bank holidays
Employer pension contribution after 3 months probation
Salary competitive and aligned with local market rates, dependent on experience and location

Essential Skills & Experience

Exceptional attention to detail and accuracy
Strong communication and coordination skills
Excellent organizational abilities, capable of managing multiple deadlines
Proficiency with digital tools such as G-Suite, CRM (e.g., Beacon), CMS (e.g., Wagtail), and online databases (e.g., Airtable)

Proactive, reliable, and autonomous in task completion
Fluency in English; Portuguese or French is a plus
Positive, collaborative attitude and enthusiasm for mission-driven work
Prior experience and knowledge of the film or documentary industry

Application Process

Interested candidates should submit a CV and a cover letter outlining their suitability for the role and alignment with Doc Society’s mission.

Applications open on 18 May 2026 and close on 9 June 2026 at 5:00 PM BST. Notifications for interview stages will be sent by 15 June 2026.

Apply here