Médecins Sans Frontières Eastern Africa Hiring Travel & Contracting Officer in Nairobi, Kenya – Apply By 7 August 2026 @Unknown

Médecins Sans Frontières (MSF) Eastern Africa has announced an exciting career opportunity for a Travel & Contracting Officer based in Nairobi, Kenya. The position offers professionals with experience in travel coordination, administration, human resources, or contract management the opportunity to support one of the world’s leading international humanitarian medical organizations.

The role is open to Kenyan residents with valid authorization to work and offers a competitive benefits package, including an open-ended contract, annual salary, pension contributions, medical insurance, and additional work-life balance benefits.

Applications will be accepted until 7 August 2026, although recruitment will be conducted on a rolling basis and the vacancy may close earlier once a suitable candidate has been identified.

About Médecins Sans Frontières Eastern Africa

Médecins Sans Frontières (Doctors Without Borders) is an independent international humanitarian medical organization that delivers emergency healthcare to people affected by armed conflict, disease outbreaks, natural disasters, and humanitarian crises.

MSF provides medical assistance impartially, regardless of race, religion, ethnicity, political affiliation, or social background.

The Eastern Africa regional office supports MSF’s operations across the region through recruitment, staff deployment, communications, fundraising, diversity and inclusion initiatives, environmental health, medical operational support, and administrative services.

The organization maintains a strong commitment to safeguarding, diversity, equity, inclusion, and ethical conduct across all aspects of its work.

About the Travel & Contracting Officer Position

The Travel & Contracting Officer will coordinate travel administration, staff deployment, and contract management for employees working through the MSF Eastern Africa Office.

Reporting to the Travel and Mobile Staff Deployment Team Leader, the successful candidate will ensure efficient coordination of travel logistics, visa processes, work permits, contract administration, and employee mobility while supporting the organization’s humanitarian operations.

The position plays a vital role in ensuring staff can be deployed efficiently and compliantly across MSF programmes.

Key Responsibilities

The successful candidate will manage a broad range of administrative, travel, and contract management responsibilities, including:

Travel and Administrative Support

• Coordinate staff travel arrangements and mobility.

• Draft and support implementation of travel and movement policies.

• Serve as the primary contact for travel-related administrative matters.

• Coordinate visa applications, work permits, residence documentation, and travel administration.

• Maintain communication with regional protocol offices and embassies.

• Prepare travel documentation and administrative correspondence.

• Support medical travel arrangements alongside the Staff Health Officer.

• Coordinate accommodation and hotel bookings.

• Manage travel records and deployment information.

• Support organization of meetings, workshops, and training events.

• Assist with administrative requirements for international deployments.

Staff Deployment Management

• Coordinate domestic and international flight bookings.

• Arrange accommodation for travelling staff.

• Prepare travel documentation.

• Manage travel expense authorizations and per diem processing.

• Maintain accurate staff movement databases.

• Coordinate work permit and immigration documentation for international employees.

Contract Management

• Coordinate end-to-end administration of mobile staff contracts.

• Prepare employment contracts, amendments, renewals, and extensions.

• Support onboarding and offboarding processes.

• Liaise with Human Resources, Finance, and operational teams.

• Monitor contract timelines and maintain contract tracking systems.

• Coordinate legal documentation, including work permits and social security registration.

Additional Responsibilities

• Promote diversity, equity, inclusion, and safeguarding principles.

• Participate in performance management activities.

• Support critical incident management when required.

• Ensure compliance with organizational policies and procedures.

Qualifications

Applicants should possess:

• Bachelor’s degree in Human Resource Management, Administration, Tourism, or a related field.

• Strong Microsoft Office skills, particularly Excel and PowerPoint.

• Excellent internet and online systems navigation skills.

Experience Requirements

Candidates should demonstrate:

• Minimum of two years of experience in a similar administrative or travel coordination role.

• Experience within travel agencies, airlines, event coordination, visa processing, or work permit administration.

• Previous experience with humanitarian organizations or non-profit institutions is considered an added advantage.

• Prior experience with MSF is desirable but not mandatory.

Required Skills and Competencies

Successful candidates should demonstrate:

• Excellent planning and organizational skills.

• Strong communication and interpersonal abilities.

• Customer service orientation.

• High ethical standards and professionalism.

• Ability to work in multicultural environments.

• Initiative and problem-solving skills.

• Flexibility and adaptability.

• Commitment to humanitarian principles.

• Results-oriented approach.

Language Requirements

Applicants must have:

• Professional working proficiency in English.

The following are considered advantageous:

• French language proficiency.

• Additional international languages.

Salary and Benefits

MSF Eastern Africa offers a comprehensive remuneration package, including:

• Open-ended full-time employment contract.

• Annual salary of EUR 18,476.

• Annual salary increment of 2%, up to ten years.

• Monthly work-life balance benefit ranging from EUR 247–295, depending on administrative status.

• Employer pension contributions.

• Comprehensive medical insurance for staff and eligible family members.

• Twenty-five days of annual leave.

These benefits reflect MSF’s commitment to supporting employee wellbeing while maintaining high operational standards.

Application Process

Interested applicants should submit:

• A Letter of Motivation.

• An up-to-date Curriculum Vitae (CV).

Both documents must be combined into a single PDF and submitted in English. Applications submitted without a motivation letter will not be considered.

Applications are reviewed continuously, and the recruitment process may close before the advertised deadline if a suitable candidate is identified.

Application Deadline: 7 August 2026

VISIT OFFICIAL WEBSITE TO APPLY

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Disclaimer: Global South Opportunities (GSO) is not the organization offering this opportunity. For any inquiries, please contact the official organization directly. Please do not send your applications & CVs to GSO, as we are unable to process them. Due to the high volume of emails, we receive daily, we may not be able to respond to all inquiries. Thank you for your understanding.