Job Opportunity: Project Administrators at Universities South Africa (USAf)

Universities South Africa (USAf) is seeking to appoint two experienced Project Administrators to provide vital administrative support for donor-funded projects within the Operations and Sector Support Directorate.

Job Title: Project Administrator (X2)
Location: Pretoria, South Africa
Closing Date: 06 July 2026
Contract: One-year fixed-term contract
Remuneration: Market-related salary package

These roles are ideal for professionals with a background in Finance, Information, Business Administration, or related fields, accompanied by 5-6 years of administrative experience.

The successful candidates will contribute to the effective management of projects, ensuring compliance, stakeholder engagement, and efficient reporting.

About Universities South Africa (USAf)

USAf is a prominent national association representing South African public universities.

It champions advocacy, strategic research, and sector support services, fostering collaboration among universities and partners.

Based in Pretoria, USAf operates as a non-profit organization funded through membership fees, contract management revenues, and donor agencies.

Key Responsibilities

Project Coordination & Administration

Support planning, implementation, and monitoring of bursary programmes
Maintain project schedules, trackers, and milestone reports
Coordinate meetings, workshops, and stakeholder engagements
Prepare agendas, minutes, and follow-up actions

Learner & Beneficiary Management

Assist with recruitment, onboarding, and registration of bursary beneficiaries
Maintain accurate learner records and databases
Track student progress, attendance, and performance
Provide administrative support regarding documentation and queries

Compliance & Documentation

Ensure project documentation meets SETA policies and requirements
Maintain electronic and manual filing systems for audits and reporting
Assist in compiling reports for SETA, funders, and internal stakeholders
Monitor submission deadlines and ensure funding compliance

Financial Administration Support

Support processing of learner stipends, invoices, and payments
Track bursary expenditure against budgets
Assist in reconciling financial records

Stakeholder Engagement & Reporting

Liaise with training providers, learners, SETA officials, and internal departments
Respond to stakeholder queries and facilitate communication
Compile progress reports and assist with audit preparations

Requirements

Relevant diploma or bachelor’s degree in Finance, Information, Business Administration, or related fields
5-6 years of administrative experience in project management or office environments
Experience in handling inquiries and maintaining efficient record-keeping systems

Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Advanced Excel, Adobe Acrobat)
Knowledge of project management software (advantageous)
Experience in a SETA environment is a plus

Application Process

Interested candidates should submit a letter of motivation, CV, and contact details of at least three traceable referees by 06 July 2026 to recruitment@usaf.ac.za.

Only shortlisted candidates will be contacted. For full job details, visit USAf Job Listing.

Note: Applications from people with disabilities and from designated groups are encouraged. The organization reserves the right not to make an appointment.