Department of Defence South Africa Latest Vacancies | Apply by 29 June 2026 @Unknown

Department of Defence South Africa Vacancies 2026: Administration Clerk and Secretary Jobs in Pretoria

Job Title: Administration Clerk (X2 Posts) & Secretary (X2 Posts)
Location: Armscor Building, Erasmuskloof, Pretoria, South Africa
Closing Date: 29 June 2026 at 16h00
Contract Type: Permanent Public Service Appointment
Salary: R237 453 – R279 708 per annum (Level 05)
Department: Department of Defence South Africa

Available Positions

• Administration Clerk (2 Posts)
• Secretary (2 Posts)

Position 1: Administration Clerk

• Reference Number: DLSD/19/20/26/01
• Salary: R237 453 – R279 708 per annum (Level 05)

Minimum Requirements

Applicants must have:

• Grade 12 (NQF Level 4) or equivalent qualification
• No prior work experience required
• Proficiency in Microsoft Office Suite and Excel
• Good verbal and written communication skills
• Planning and coordination abilities
• Organisational skills
• Problem-solving ability
• Teamwork and interpersonal skills
• Ability to maintain discipline and flexibility in the workplace

Key Responsibilities

The successful candidate will be responsible for:

• Providing clerical support services to Military Legal Services
• Processing routine office documents, memorandums, submissions and notices
• Handling correspondence related to division activities
• Managing telephone calls and taking messages

• Typing documents for the Officer in Charge
• Managing accommodation, expenditure and inland claims
• Maintaining office diary and meeting reminders
• Receiving visitors and arranging refreshments

• Filing office documents
• Performing administrative support tasks and preparing official correspondence
• Conducting elementary calculations and maintaining statistics
• Sending and receiving fax communications

Position 2: Secretary

• Reference Number: DLSD/19/20/26/02
• Salary: R237 453 – R279 708 per annum (Level 05)

Minimum Requirements

Applicants must have:

• Grade 12 (NQF Level 4) or equivalent qualification
• No work experience required
• Proficiency in Microsoft Office Suite and Excel
• Professional attitude and appearance
• Strong written and verbal communication skills
• Excellent organisational ability
• Good workplace etiquette
• High reliability and discretion
• Ability to work confidentially and professionally

Key Responsibilities

The successful candidate will be responsible for:

• Providing secretarial and receptionist support to the Director
• Managing incoming telephone calls and directing communication appropriately
• Recording appointments and maintaining diaries
• Typing documents for the Director and unit staff

• Operating office equipment including scanners, photocopiers and fax machines
• Organising travel arrangements with travel agencies
• Arranging meetings, events, venues and refreshments
• Processing travel and subsistence claims

• Handling invoices generated from office activities
• Recording meeting minutes where required
• Drafting routine correspondence and reports
• Managing leave registers, attendance records and telephonic accounts

• Receiving and distributing incoming and outgoing documents
• Procuring office supplies and refreshments
• Maintaining electronic and manual filing systems
• Preparing briefing notes for the Director
• Remaining updated on departmental procedures, policies and office processes

Application Process

Applications must be submitted to:

Department of Defence
Directorate Legal Services Division
Private Bag X161
Pretoria, 0001

Hand delivery option:

Armscor Building
Corner Nossob and Boeing Street
Erasmuskloof, Pretoria

Email applications can be sent to: Mafemo.Majutla@dod.mil.za

Important Application Requirements

Applicants must submit:

• Completed and signed Z83 Application Form (effective 01 January 2021)
• Detailed Curriculum Vitae (CV)
• Separate application for each post applied for

Z83 application form can be downloaded from links below:

• Practice note on the application of the Z83 and other employment matters
• New Z83 application form [effective from 01 January 2021]
• Editable New Z83 application form [effective from 01 January 2021]

Important notes:

• Incorrect Z83 forms will result in automatic disqualification
• Certified documents required only for shortlisted candidates
• Faxed or photocopied applications will not be accepted

• Late applications will not be considered
• Candidates will undergo security vetting and suitability checks
• Shortlisted applicants will complete practical and integrity assessments
• Successful candidates appointed on 12-month probation period

Employment Equity

The Department of Defence intends promoting equity in terms of race, gender and disability according to Employment Equity targets during recruitment.

Enquiries

Col E.O. Mothupi
Tel: (012) 355 5383

Lt Col A. Everitt
Tel: (012) 355 5334

Closing Date

Applications close on 29 June 2026 at 16h00. Late submissions will not be accepted.

Candidates who do not receive feedback within three months after the closing date should consider their application unsuccessful.