Executive Assistant @Luma AI

Overview

Luma AI is focused on building multimodal AI to enhance human imagination and capabilities. The UK Executive Assistant will play a vital role in establishing operational foundations for the company's expansion into Europe.

Key Responsibilities

• Act as a strategic partner and gatekeeper for the Head of EMEA, enabling effective prioritization.
• Serve as the cultural and operational bridge, ensuring communication between the US HQ and EMEA/Middle East teams.
• Provide comprehensive administrative and operational support to the Head of EMEA (75%) and the broader EMEA leadership team (25%).
• Manage complex calendars, travel logistics, and coordinate regional events to optimize executive time.
• Proactively identify and solve operational challenges, creating scalable solutions in a fast-paced environment.
• Handle high-stakes logistics and stakeholder management, ensuring a positive experience for partners and visitors.
• Work flexible hours to accommodate global collaboration, particularly between 4 PM - 10 PM UK time.

Requirements

• Minimum of 7 years of experience as an Executive Assistant or Executive Business Partner.
• Proactive problem-solving mindset with a history of delivering high-impact results.
• Exceptional communication skills and the ability to act as a trusted proxy for executives.
• Expertise in collaboration tools such as Slack, Notion, and Google Workspace.
• A track record of executing operational outcomes independently.

Benefits

• Opportunity to shape the foundational operations of an expanding company.
• Dynamic and innovative work environment.

Location

Remote role with flexibility for collaboration across global time zones.

How to Apply

Interested candidates should apply through Luma AI's career page.

Deadline

No specific deadline mentioned.