Personal Assistant to the Chief Operations Officer – PSETA

The Public Service Sector Education and Training Authority (PSETA) is inviting applications from suitably qualified, competent, and experienced professionals for the position of Personal Assistant to the Chief Operations Officer (COO).

Job Title: Personal Assistant to the Chief Operations Officer (COO)
Job Location: Hillcrest, Pretoria, South Africa
Closing Date: 23 July 2026
Contract: Fixed-term contract until 31 March 2030

This is an excellent opportunity for an organised and proactive administrative professional seeking to build a career within the public sector.

The successful candidate will provide strategic administrative and executive support to the Chief Operations Officer and contribute to the efficient functioning of the COO’s office.

The position is based at the PSETA offices in Hillcrest, Pretoria and is offered on a fixed-term contract until 31 March 2030.

Salary

R524,540.58 per annum
Plus applicable employee benefits

About the Role

The successful candidate will provide high-level executive and administrative support to the Chief Operations Officer by coordinating operational activities, managing executive schedules, supporting stakeholder engagement, consolidating reports, and ensuring the smooth day-to-day administration of the COO’s office.

Key Responsibilities

The successful applicant will be responsible for:

Organising, coordinating and recording minutes for internal and external meetings, workshops and conferences.
Producing meeting reports and following up on resolutions.
Managing the COO’s diary, appointments and travel arrangements.

Providing comprehensive administrative support to the COO.
Conducting research and gathering information as required.
Consolidating monthly and quarterly reports.
Supporting procurement processes through documentation and coordination.

Preparing correspondence, confidential reports and routine documentation.
Maintaining effective document management and record-keeping systems.
Ordering office stationery and consumables.
Building and maintaining effective relationships with internal and external stakeholders.

Acting as a liaison between the Office of the COO and stakeholders.
Responding to general enquiries where appropriate.
Identifying opportunities to improve office administration processes.
Performing additional duties as assigned.

Minimum Requirements

Applicants should possess:

A minimum Certificate in Office Administration, Business Administration or a related qualification (NQF Level 5).
At least 3 years’ experience as a Personal Assistant, Executive Assistant or in a similar administrative role.

A valid Code B Driver’s Licence.
Proficiency in Microsoft Office.
Strong report writing and report consolidation skills.

Executive-level stakeholder management experience.
High levels of confidentiality and professional discretion.
An understanding of public sector governance (advantageous).

Required Competencies

Candidates should demonstrate:

Excellent time management skills
Strong teamwork abilities
Good interpersonal and communication skills
Sound decision-making ability

Creativity and innovation
Conflict management skills
Adaptability and flexibility
Strong organisational skills
Attention to detail

Employment Equity

PSETA is a listed public entity committed to employment equity.

Applications from Youth, Women, People Living with Disabilities, and other designated groups are strongly encouraged.

Preference will be given to suitably qualified candidates from designated groups in line with employment equity legislation and organisational practices.

How to Apply

Applicants who meet the minimum requirements should submit the following:

A detailed Curriculum Vitae (CV)
Certified copies of educational qualifications
A motivation letter

Applications must be emailed to:

Email: recruitment@pseta.org.za

For complete vacancy information and application requirements, applicants should visit the official PSETA vacancies page:

Apply Here: https://pseta.org.za/our-vacancies/

Enquiries

Contact Person: Ms Phuti Phosa
Telephone: 012 423 5700

Important Information

Closing Date: 23 July 2026
If applicants do not receive feedback within two months after the closing date, they should consider their application unsuccessful.
PSETA reserves the right not to make an appointment.