Executive Assistant @Retail Company

Overview

The role of Executive Assistant involves supporting the leadership team by managing calendars, inboxes, tasks, and logistics in a remote setting. The hiring organization is a retail company based in Bluffdale, Utah, focused on handcrafted personalized jewelry.

Key Responsibilities

• Manage executive inboxes and calendars, ensuring scheduling, prioritization, and protection of focus time.
• Coordinate meetings and ensure seamless communication, conflict resolution, and follow-ups.
• Own task tracking in Asana, assign tasks, monitor progress, and enforce accountability on deadlines.
• Prepare agendas, materials, and capture notes with clear action items and timely follow-ups.
• Coordinate travel arrangements, including flights and accommodations.
• Manage personal calendars and family logistics.
• Assist in planning and coordinating company events and team culture efforts.
• Track expenses and maintain accurate financial records.
• Organize systems and recommend process improvements for efficiency.

Requirements

• 3-5 years of experience supporting executives with calendar and inbox management.
• Ability to manage high-volume inboxes and prioritize urgent messages.
• Strong written and verbal communication skills.
• Proficient in task management tools like Asana or ClickUp.
• Proactive problem-solving skills and ability to anticipate needs.
• Experience in personal scheduling and travel coordination tasks.

Benefits

This is a long-term, full-time role for a professional looking to grow within the company.

Location

Remote position based in the Philippines.

How to Apply

Please submit your application through the company's career page.

Deadline

No deadline stated.