Overview

The Tinstman Law Firm is hiring a Global Admin Assistant / Executive Assistant to support the Managing Attorney by managing and coordinating all calendar operations. This role involves scheduling and confirming calls, meetings, depositions, court hearings, and other legal events while ensuring deadlines and commitments are never missed.

Key Responsibilities

Manage and maintain the Managing Attorney’s full calendar including meetings, legal events, and travel
Coordinate scheduling for depositions, hearings, mediations, and expert calls
Confirm appointments with courts, opposing counsel, experts, and internal team members
Send reminders and follow-ups to prevent missed deadlines or scheduling conflicts
Prepare the Managing Attorney for meetings by confirming logistics and identifying risks
Manage communications via Teams chat, phone, text, and email
Quickly reschedule events when conflicts arise and communicate updates to all parties
Draft routine scheduling and confirmation letters after training
Provide administrative support, including research, travel coordination, and project assistance

Requirements

2–5+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
Strong organizational and time-management skills
Excellent attention to detail and reliability
Ability to manage deadlines and multiple tasks simultaneously
Fast and clear communicator who prefers concise bullet-point communication
Comfortable working in a fast-paced remote environment