War Child Netherlands is Seeking a Support Officer Institutional Funding – Apply Before 6 March 2026 @War Child Netherlands

Overview

War Child Netherlands is seeking a Support Officer Institutional Funding to support the Institutional Fundraising team in operational effectiveness, workflow optimization, and information/data/contract management.

Key Responsibilities

• Provide administrative support for institutional funding processes.
• Draft internal agreements, funding agreements, sub-grant agreements, and amendments.
• Coordinate contract approvals and signatures.
• Track contract status, key milestones, and ensure archiving.
• Support proposal and report submissions by compiling documentation and ensuring compliance.
• Support daily administrative and operational processes for institutional fundraising and project management.
• Identify and improve inefficiencies in workflows and grant management guidelines.
• Coordinate internal workflows, track deadlines, and follow-ups.
• Represent the IFNP team in coordination with the international organization.
• Prepare quarterly and routine reports.
• Conduct spot checks in the grant management system for data quality.
• Monitor data consistency across systems and flag discrepancies.
• Organize and archive project and donor documentation.

Requirements

• Background in project management, business administration, or related field.
• Relevant experience in project management and project support.
• Experience in data and information management within projects.
• Familiarity with the project and grant lifecycle.
• Basic knowledge of information systems (SharePoint, Salesforce, Power BI preferred).
• Understanding of administrative and operational organizational processes.
• Knowledge of quality assurance and compliance processes.
• Basic understanding of contracts, agreements, and donor requirements.
• Insight into budgeting and basic financial management.
• Fluency in Dutch and excellent command of English (written and spoken).
• Strong planning, coordination, and reporting skills.
• Effective time management and organizational capacity.
• Careful handling of donor, project, and financial information.
• Systematic document management and archiving.
• Ability to follow procedures and checklists consistently.
• Proficiency in Excel and Microsoft Office.
• Capacity to identify process gaps and propose improvements.
• Experience supporting meetings (agenda setting, minute-taking, follow-ups, information sharing).

Benefits

• Salary between €3,052 and €3,795 gross per month.
• 8% holiday allowance.
• 20–24 hour employment contract.
• 29 annual leave days (full-time basis).
• Fully employer-funded pension scheme.
• Hybrid working policy with compensation for home-working and commuting costs.
• Monthly mobile phone allowance (€25 net).
• Personal development and wellbeing benefits.
• Supportive working atmosphere and meaningful mission.

How to Apply

Submit a CV (max two pages) and a motivation letter (Word, PDF, or image format). The selection process includes two interview rounds and one assignment. Only applications submitted via the official website will be considered.

Deadline

6 March 2026