Overview

AFIDEP is seeking a highly skilled Executive Assistant to support the Executive Director at its Malawi office. This role is strategic in nature, designed to enhance leadership effectiveness and ensure smooth coordination of executive functions.

Key Responsibilities

Manage the Executive Director’s schedule, correspondence, meetings, and travel
Coordinate activities within the Executive Director’s Office
Ensure follow-up on strategic commitments and delegated tasks
Prepare and manage confidential reports, briefs, and presentations
Organise Senior Management Team (SMT) meetings, including documentation and tracking action points
Provide governance support to the Board of Directors
Support internal and external engagements with high-quality communication materials
Assist in resource mobilisation coordination
Maintain efficient information and records management systems
Uphold high standards of confidentiality and professionalism

Requirements

Master’s degree in Business Administration, Communications, Project Management, or related field
Minimum of five years’ experience supporting senior executives
Strong organisational, reporting, and coordination skills
Excellent communication and time management abilities
Proven ability to manage multiple priorities in fast-paced environments
Experience working in multicultural and multi-stakeholder settings

Benefits

Not specifically mentioned.

Location

Malawi

How to Apply

Interested candidates are required to submit a motivation letter and a detailed CV, including three referees. Applications must be sent via email to recruitment@afidep.org clearly indicating the job title in the subject line.