Executive Assistant, Sales (São Paulo, Brazil) @Figma

Overview

Figma is seeking an Executive Assistant to support two Sr. Directors in its Sales department for the LATAM and DACH regions. This full-time role is based in São Paulo and involves managing day-to-day administrative needs while contributing to various projects.

Key Responsibilities

• Manage calendars, meetings, expenses, and travel arrangements for Sr. Directors.
• Prepare Sr. Directors for key meetings, including creating confidential reports and materials.
• Coordinate senior management meetings with agendas, materials, and follow-up items.
• Plan and execute monthly and quarterly meetings and leadership offsites.
• Build executive materials using Figma tools.
• Serve as a liaison between Sr. Directors, their teams, and the wider organization.
• Support logistics of internal events and team offsites.
• Create processes for operational efficiency and alignment.

Requirements

• 4+ years of experience in an administrative or support role.
• Fluency in Portuguese and English with strong communication skills.
• Ability to thrive in fast-paced environments and manage changing priorities.
• Expertise in prioritization, anticipating needs, and managing sensitive information.
• Positive, reliable attitude and ability to foster an inclusive environment.

Benefits

Figma values growth and encourages applications from individuals who may not meet every requirement but are excited about the opportunity.

Location

This is a remote role based in São Paulo, Brazil.

How to Apply

Interested candidates should apply through the application portal.