Office Manager (São Paulo, Brazil) @Figma

Overview

Figma is seeking a highly organized and people-focused Office Manager for its São Paulo hub. This full-time, hybrid role will serve as a bridge between the regional office and Figma’s broader company culture, overseeing daily workplace operations and ensuring a welcoming experience for employees and guests.

Key Responsibilities

• Create a welcoming and inclusive workplace experience by assisting employees, guests, vendors, and other visitors.
• Oversee daily office operations, including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements.
• Manage relationships with external vendors and partner with IT, Security, and Facilities teams to maintain a safe and reliable office environment.
• Coordinate logistics and hospitality for in-office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events.
• Partner with the People team to support regional onboarding and local People administration.
• Serve as a trusted point of contact for regional employees and support global People team with local employee relations matters.
• Partner with People and Legal teams on local labor requirements and union matters, providing translation and cultural guidance as needed.

Requirements

• 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role.
• Professional fluency in English and Portuguese.
• Experience managing multiple priorities across office operations, employee support, vendors, and events.
• Sound judgment and discretion in handling confidential employee information.
• Ability to work from the office at least four days per week, with occasional flexibility to support events outside standard working hours.

Benefits

Figma values growth and encourages applicants with diverse experiences to apply, even if their past experiences do not align perfectly with the job description.

Location

Hybrid role based in São Paulo, Brazil.

How to Apply

If interested, please reach out with your application.